Privacy
Updated: 10 November 2026
Data controller
KAIROPIA, an association governed by the French law of 1 July 1901, with its registered office at 311 Chemin de Beauvert, 06600 Antibes, France. RNA W061017631; SIREN 991407594; SIRET 99140759400019. Contact person: Luciana Gassi Squicciarini, president. Personal data enquiries: info.kairopia@gmail.com.
Data collected and required fields
The forms collect your name, email, message or participation request, selected activity and, where provided, phone number, location, day and time. The page language is also sent. Required fields are identified in each form; without the necessary details, your request cannot be sent or handled. The phone field in the enquiry window is optional. Do not include health information, identity documents or other sensitive data in messages.
Purposes and legal bases
We use your details to answer questions, handle membership and booking requests and communicate availability or changes. Participation and membership enquiries rely on steps taken at your request before entering a contract (GDPR Article 6.1.b); other correspondence and abuse prevention rely on our legitimate interest in responding and protecting the service (Article 6.1.f). Any legal obligations rely on Article 6.1.c. The privacy checkbox acknowledges that you have read this notice; it does not provide consent to advertising or newsletters.
Recipients and technical services
Requests are accessible to people authorised by Kairopia to handle them. Forms use Web3Forms; messages arrive at info.kairopia@gmail.com through Google’s Gmail service. Hostinger hosts the version published on the domain. Providers also process technical information needed for operation and security, such as IP addresses and connection details. Form data is neither sold nor published on the website.
Retention
Kairopia keeps enquiries for the time needed to respond and complete the follow-up. If you become a member, relevant data is kept to manage that relationship; further retention is limited to applicable obligations or defending rights in a dispute. Unnecessary messages must also be removed from the mailbox. Web3Forms states that submissions may be retained for up to three years, unless deleted earlier or a shorter period applies to the selected plan.
Processing outside the European Economic Area
Web3Forms operates from India and states that it uses Standard Contractual Clauses for transfers subject to the GDPR. Other providers may also process data outside the EEA under their transfer mechanisms. Ask Kairopia for information about safeguards. See the Web3Forms privacy policy, its processing agreement, Google privacy policy and Hostinger privacy policy.
Browsing, external resources and cookies
This version’s code does not include visitor analytics, advertising, social pixels or profiling cookies. Language selection uses URLs without a dedicated cookie. To display fonts, icons, styles and some photographs, the browser contacts Google Fonts, Tailwind CSS, cdnjs and Unsplash: these services receive technical request data, including your IP address. Resources may be cached by your browser; hosting and security services may use necessary technical mechanisms. Their notices are available on their respective websites. This notice will be updated if different services are added.
Your rights
Where provided by the GDPR, you may request access, correction, erasure, restriction and portability of your data and object to processing based on legitimate interests. Write to info.kairopia@gmail.com or the association’s registered office. We normally respond within one month; any extension will be explained within the legal time limits. Additional information will only be requested when necessary to verify your identity. You may complain to the CNIL or the competent authority in your country. The website does not make automated decisions or conduct profiling producing legal effects on users.